Pay Your Driver with a Settlement in TruckTA

Your driver delivered last week’s loads. Now you need to check what they earned, account for deductions and a bonus, and finish the week’s settlement. In TruckTA, that means reviewing the settlement sheet, saving a draft, approving it, and marking it paid after you’ve paid your driver.

This guide follows the video “Pay your driver with a settlement in TruckTA” in the same order. The distinction to keep straight: preparing and approving the settlement comes before recording payment. Mark paid records the payment you’ve made; it doesn’t send money to your driver.

Open Driver Settlements for last week

From the Dashboard, open Finance Center in the sidebar, then select Driver Settlements. The Pay run opens on last week, ready for you to settle. That’s the starting point for the weekly workflow shown in the video.

On the left, you’ll see every driver who has loads or pay lines for that week. Each driver appears with their net pay and status. Use that list to find the driver whose week you’re closing, then select them to open their settlement sheet.

The list and the sheet serve different purposes. The list shows the driver’s net amount and status at a glance. The sheet shows the pay details behind that amount. Don’t stop at the number beside the driver’s name; open the sheet so you can review the delivered loads and pay lines before saving the week.

Keep the selected driver and last week’s Pay run in mind as you work through the remaining steps. You’re settling that driver’s week, with its loads, deductions, adjustments, and total.

Check the pay, deductions, and net amount

The settlement sheet shows the driver’s pay rate and the week’s delivered loads. Start there, before looking only at net pay. In the video’s illustrative example, the sheet contains one load: 24 percent of $850 is $204 in driver pay.

Across the top, TruckTA shows how that driver pay becomes the net amount: driver pay minus deductions plus adjustments equals net pay. Read those parts together. The amount earned from the delivered load and the final amount after pay lines aren’t the same thing.

The example includes a $125 fuel deduction that was added earlier in the week. That deduction comes off the driver’s pay. It’s already on the sheet at this point in the video; this step is about checking it as part of the week’s math, not adding it again.

Review the load-based pay alongside the deduction before moving on to the bonus. This gives you the full context for the total at the top: what the delivered load earned the driver, what comes off, and what an adjustment will add. The next step adds that bonus as its own pay line.

Add a bonus and review the updated net pay

To add to the driver’s pay, go to the Add to box and choose Add. Pick Bonus, then enter the amount and a short description. These are the bonus details you’ll review before adding the adjustment to the settlement.

TruckTA reads the line back before you add it. Use that readback to check the amount and description you entered. Then select Add adjustment. In the video’s illustrative example, adding the bonus brings net pay to $129.

Look back at the total after adding the adjustment. The bonus belongs in the same calculation you just reviewed: driver pay, less deductions, plus adjustments. You’re checking the resulting net pay, not just confirming that you entered a bonus amount.

At this stage, you’ve reviewed the delivered load, accounted for the existing fuel deduction, and added the bonus. The sheet now contains the pay lines you’re about to save. Adding the adjustment isn’t the approval or payment-recording step; those actions come next.

Save the draft, then approve the settlement

When the numbers are right, select Save draft and confirm. The draft is a snapshot of the week’s loads, lines, and totals. It captures the settlement you’ve just checked, including the deduction and bonus shown in this walkthrough.

Saving is not approving. Save draft doesn’t approve or pay anything yet. Treat it as the point where the reviewed week becomes a saved snapshot, rather than as the end of the settlement workflow.

Next, select Approve and confirm. Approving locks the draft as the official settlement for that week. That’s the difference between the two actions: Save draft captures the loads, lines, and totals; Approve makes that draft the official weekly settlement.

Keep that order clear when closing weekly driver pay. Review the numbers first, save the snapshot, then approve it. After approval, the remaining task in this walkthrough is to record payment once you’ve paid your driver. An approved settlement and a week marked Paid are separate points in the process.

Mark it paid and open the statement

After you pay your driver, select Mark paid. Enter the payment date and the payment method, such as Zelle, ACH, or check, then confirm. You’re recording how and when you paid the driver, not asking TruckTA to make that payment.

The week is now Paid, and its lines are locked. Marking it paid records your driver’s pay only. It doesn’t change customer payments. Keep those records separate in your thinking: this action closes the driver-pay side of the workflow shown in the video.

To see the saved settlement statement, open the menu and select View statement. Use Download PDF to keep or share the statement. This is where you go after recording payment when you need the saved statement for that driver’s week.

Driver access depends on whether your company shows pay in the Driver App. If it does, your driver sees the statement under Pay. Don’t assume that visibility applies to every company; the video makes it conditional on your company showing pay there.

Ready to organize your weekly closeout? Open Finance Center → Driver Settlements in TruckTA and select the driver you need to settle. Follow the same order: check the sheet, add the bonus, save, approve, and record payment after you’ve paid the driver.