Every driver and truck file, current before it's due.
Driver, truck, trailer and company documents in one place. TruckTA flags what expires next, reads licenses and registrations for you, and keeps FMCSA status, safety records and audit evidence a click away.
Drop in a license or registration. TruckTA reads it.
Stop typing VINs and expiration dates from paper. Smart Inbox reads the page, matches it to the right driver or truck, and waits for you to check it.
- Smart Inbox takes up to 10 PDFs or photos at a time and sorts them into Needs you, Ready to save and Saved.
- Driver licenses: names and the expiration date, using the license barcode when it can be read.
- Registrations: year, make, model, VIN, unit, plate, state and expiration. A VIN one character off from the matched truck is called out.
- Annual inspection reports: the next due date is calculated from the inspection date and marked as calculated.
- Every value is labeled Verified, Review or Unclear, and nothing is saved until a person checks it.
Part of TruckTA AI: English documents, turned on by the company Owner or Admin.
Decide what's required. TruckTA watches the dates.
- Choose the document types for drivers, trucks, trailers and the company, mark each Required or Optional, and add your own.
- Give each type an expiration rule (Date required, Date optional or No expiration) and reminder days: 90 for insurance, 60 for medical cards and 30 for the rest until you change them.
- Valid, Expiring soon, Expired and Missing expiration are judged on your company's local date.
- Document expired and Document expires soon notifications, plus an Expiring soon panel on the dashboard.
- Replace keeps the previous file as Archived, so the history stays with the record.
Paperwork arrives from wherever the work happens.
The office, drivers on the road and fleet owners all add to the same record, and each person sees only what their permissions allow.
From the office
Drop, browse or take a photo. PDF, JPG, PNG, HEIC, WebP, Word, Excel and CSV files up to 25 MB, previewed beside the form.
From the Driver App
Drivers upload, scan and replace their own documents on the phone. Uploads made on a weak signal retry on their own.
From fleet owners
In the Owner Portal, fleet owners upload and replace documents for their own trucks and drivers. Your team acknowledges each change.
For brokers and partners
Keep authority, MCS-150, UCR, BOC-3, W-9 and insurance in Company Files, then bundle them as Carrier Setup or Insurance Info packets.
Drivers get their documents in the TruckTA Driver App, and fleet owners in the Owner Portal.
Know how ready you are before anyone asks.
- 18 requirements across the company, drivers and equipment, from authority and insurance to medical cards, MVRs, inspections, maintenance, the accident register and Drug & Alcohol records.
- Each reads Ready, Missing, Expired, Expiring soon, Needs review or Not applicable, and the score shows how many are ready.
- Mark a requirement Not applicable with a reason and it leaves the score until you restore it.
- Export the filtered list as CSV, or Prepare audit packet to download the evidence as one ZIP.
Audit Readiness organizes your evidence. It does not certify compliance.
Authority and insurance, checked in seconds.
- Search by USDOT, MC, FF or MX number, or by company name, for your own company or a carrier or broker you work with.
- USDOT status, operating authority, insurance filings, BOC-3, out-of-service orders and whether the MCS-150 is under 24 months old, in one check.
- Safety rating, plus inspection, violation and crash totals.
- One summary: Verified to operate, Review required, High risk, Not currently authorized or Unable to determine.
- Export a private PDF, or apply reviewed values to your Company Profile.
Results summarize FMCSA data. They are not a legal determination.
Safety records that stay with the driver and the truck.
Accidents, tickets, MVRs and maintenance live on the same drivers and equipment dispatch uses, and Data Health and Action Center point at what is missing.
Accident Registry
Date, place, driver, truck, injuries, fatalities, police report and claim numbers. Filter to DOT-recordable, then Prepare FMCSA CSV or Print register.
Violations & tickets
Traffic tickets, court cases and roadside inspection violations, from Sent to Driver to Paid or Dismissed, with Serious and Out of service flags.
MVR reviews
Record each motor vehicle record, and TruckTA tracks the next annual review, 12 months out by default.
Maintenance
Inspection, repair and maintenance records for every truck and trailer, with service date, mileage, next due and a Maintenance PDF.
Data Health
A score with findings for missing information, duplicate records and expired or expiring data, ready to export as CSV.
Action Center
Every finding in one queue, Critical to Low. Fix the source, assign it, defer it or resolve it.
Send one packet. Get back a signed driver file.
- Send Driver Qualification Packet in three steps (Driver, Terms, Preview & Send) for a 1099 contractor or a W-2 employee.
- The driver fills it in on a secure link in English, Spanish or Russian and signs electronically. Links expire after 21 days, with reminders.
- It carries the Driver Application, FCRA documents, PSP and Clearinghouse consents, Drug & Alcohol Pre-Qualification, Safety Policy Acknowledgement and Pay Agreement.
- Request corrections, Reject, or Approve and sign, then add the packet to Driver Documents.
Going the other way, insurance quote packets send your agent vehicle and driver schedules on an expiring link, with license numbers and birth dates behind a one-time email code.
Records organized the way a review actually goes.
Driver files, equipment history and load paperwork sit with the work they belong to, so a question takes a minute, not an afternoon.
