Car hauler safety & maintenance software
Every repair, accident and ticket, on the record.
Log each truck's inspections, repairs and maintenance, keep an FMCSA accident register, follow every ticket from citation to paid and see the gaps before someone else does. TruckTA keeps the records; your team makes the calls.
01 · Maintenance
Every truck carries its own maintenance record.
- Maintenance logs each truck and trailer's inspections, repairs and maintenance, with the date, mileage, what was done and the next due service by date or mileage.
- Pick a driver and TruckTA fills in their current truck and trailer, with the vehicle's year, make, model, VIN and tire size.
- Attach the invoice, repair order, DOT annual inspection report, roadside inspection report or DVIR defect report to the row it belongs to.
- Prepare PDF builds the official-style vehicle inspection, repair and maintenance record for one unit.
- Registration and annual state and federal inspection dates sit on the equipment record, and the Dashboard counts what is Expiring soon.
02 · Accidents
An accident register that's ready when asked.
- Accident Registry records the date, city or nearest town, state, driver, truck, trailer, injuries, fatalities and whether hazardous materials were released.
- Each accident carries the three DOT-recordable criteria: a fatality, an injury treated away from the scene or a vehicle towed for disabling damage. TruckTA marks it DOT recordable when one is checked or any injury or fatality is entered.
- Police report and insurance claim numbers, photos, reports and witness statements stay with the accident, along with its activity.
- Filter to the retention window or to DOT-recordable only, then Prepare FMCSA CSV or Prepare full CSV. Print register prints the register for the chosen driver, equipment, state and retention window.
- The register's retention window is 3 years by default. Change it under Accident record retention years; older accidents stay on file outside the window.
03 · Violations and tickets
Every ticket, from citation to paid.
- Violations / Tickets tracks each driver's traffic tickets, court cases, roadside inspection violations, warnings and out-of-service orders.
- Status and Case Progress follow the case, from Court Scheduled and Sent to Driver to Awaiting Payment, Paid, Plead Guilty or Dismissed.
- Court dates, ticket numbers, the court and what was paid sit on one record, with the ticket, court and payment documents.
- Mark a violation Serious or Out of service, and while it is open the driver's page shows an open OOS / serious warning.
- Summary cards count what is Open, Court Scheduled, Awaiting Payment and Closed, and add up Total Paid.
04 · Review
Find the gaps before someone else does.
- Each driver's Safety tab lists their tickets and accidents, with a count of open out-of-service or serious violations.
- Each truck and trailer's Safety tab lists the accidents it was in.
- Audit Readiness checks requirements such as Maintenance and repair records and the Accident register, and flags a DOT-recordable accident with no police report.
- Action Center gathers findings like these for someone to review, assign, defer or dismiss.
- View, add and edit are separate permissions for accidents, tickets and maintenance, so this work stays with the people you choose.
See audit readiness and drivers.
Around the safety file
The rest of the compliance picture.
Safety records connect to the documents, audits and company checks that sit beside them. All solutions shows the view from each seat.
Fleet owners do their part
In the Owner Portal, an Owner Portal Manager can add accidents, maintenance and tickets for the fleet's own trucks and drivers, with a private maintenance price only the fleet's Managers see. Fleet owners
Bring your history
Import past accidents from CSV with a sample file to start from, or bring accidents and violations from an Airtable base with their documents.
Compliance Center
FMCSA Status, Accidents, Violations / Tickets, Insurance and Onboarding in one menu, with Audit Readiness and Action Center beside it.
Documents and expirations
Driver and equipment files with their expiration dates, and uploads from the Driver App and Owner Portal. Documents & compliance
Audit readiness
Requirements, what is ready and what needs attention, with a filtered CSV to hand over. Audit readiness
FMCSA Company Check
Check a carrier, broker or freight forwarder by USDOT, MC or name before you work together. FMCSA Company Check
FAQ
Safety and maintenance questions.
See also documents & compliance, car-hauling carriers and fleet owners.
It keeps the records a car-hauling carrier is responsible for as they happen: each truck's inspections, repairs and maintenance, the accident register and every driver's tickets and court cases. In TruckTA they sit on the same drivers and trucks dispatch uses, so nothing is copied between systems.
Yes. Each truck and trailer has a maintenance log of inspection, repair and maintenance rows with the date, mileage, type and next due service, plus attached invoices and inspection reports. Prepare PDF builds the vehicle inspection, repair and maintenance record for that unit. TruckTA helps track the records; confirm official requirements with FMCSA, DOT or your compliance professional.
No. The next due service is recorded on each maintenance row and printed on the PDF, but TruckTA does not send maintenance-due reminders. Registration and annual inspection expirations are counted on the Dashboard's Expiring soon card.
Accident Registry keeps each accident's date, location, driver, equipment, injuries, fatalities and hazardous materials, and TruckTA marks an accident DOT recordable from its criteria and its injury and fatality counts. Its retention window is 3 years by default, and Prepare FMCSA CSV or Print register hands the register over.
Yes. Violations / Tickets records traffic tickets, court cases, roadside inspection violations, warnings and out-of-service orders for each driver, with the court date, ticket numbers, Status, Case Progress, what was paid and the documents. Filter to upcoming court dates or out-of-service records.
Yes, for their own trucks and drivers. In the Owner Portal an Owner Portal Manager can add accidents, maintenance and tickets, an uploader can add documents for your team to review, and a viewer can only look.
Accidents import from CSV, with a sample file to start from. Accidents and violations can also come from an Airtable base, with their photos and documents.
No software can do that. TruckTA keeps your safety and maintenance records organized and shows the gaps it can find, and your team decides what to do about them.