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DOT audit readiness software

Find what's missing before the auditor does.

Audit Readiness checks 18 requirements against the records you already keep for your company, every driver and every truck. It shows what is ready, what is missing or expiring and how to fix it, then packs the evidence into a ZIP. TruckTA organizes the evidence; it doesn't certify compliance.

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01 · The requirements

18 requirements, checked against your own records.

  • 18 requirements across 8 categories: Company / Operating Authority, Driver Qualification Files, Vehicle / Equipment Maintenance Files, Accident Register / Claims, Hours of Service / ELD, Drug & Alcohol Program, Insurance / Financial Responsibility and General Safety Management Controls.
  • Driver requirements repeat for every driver in scope, and equipment requirements for every truck and trailer.
  • The evidence is your own records: the document on the driver or truck, profile fields, the maintenance log, the accident register and the qualification packet completed through TruckTA onboarding.
  • Each item reads Ready, Missing, Expired, Expiring soon, Needs review or Not applicable, with its expiration date where there is one.
  • Expiring soon follows each document type's reminder days, or your company default.
02 · Fixing it

Every gap comes with its fix, ready to assign.

  • Every card links to its fix: Upload or Replace a document, complete a driver or equipment profile, add an expiration, start a qualification packet, open the maintenance record or review accidents.
  • Each Missing, Expired, Expiring soon or Needs review item in the Active only scope becomes an Action Center finding: Expired is Critical, Missing is High and the rest are Medium.
  • Assign a finding, start a review, or defer or dismiss it with a reason.
  • When the evidence arrives the finding resolves on its own, so nobody has to remember to close it.
  • Dispatchers can view and upload missing documents by default; replacing documents, exporting, marking items not applicable and preparing the packet stay with the roles you choose.
03 · The packet

Hand over one ZIP, not a stack of folders.

  • Prepare audit packet builds a private ZIP of the evidence linked to each requirement in the scope you chose.
  • Reports come first: the readiness checklist, what is missing or needs review, what is expired or expiring, and driver and equipment status, each as a CSV with a Read_Me.
  • Evidence files sit in Company, Drivers and Equipment folders, one folder per driver and per unit.
  • Export filtered CSV saves every requirement that matches your scope, view and filters, across all pages, with each one's status, record, expiration and recommended action.
04 · Scope and history

Review today's fleet, or the years an audit can reach.

  • Active only covers today's drivers and equipment. Active + retention adds inactive records still inside your retention years. All historical records covers the whole archive.
  • Retention years for driver, equipment and accident records are yours to set in Audit Archive.
  • Open audit from a driver or truck to see only that record's requirements.
  • Mark a requirement that allows it Not applicable with a saved reason; it applies company-wide and can be restored.
  • Hours of Service / ELD and the Drug & Alcohol program can be set to Applies, Does not apply or Needs review.

See documents & compliance for expirations and uploads.

Around the audit

What feeds the checklist, and what it isn't.

Audit Readiness organizes source records and current evidence. It is not a legal or FMCSA compliance guarantee. All solutions shows the view from each seat.

  • Your own measure

    The readiness score is the share of required items that apply and are Ready. It tracks your records, not an FMCSA rating.

  • Data Health

    Finds missing, duplicate, incomplete and inconsistent data across the account, with its own score and a link back to Audit Readiness.

  • Qualification packets

    An approved, owner-signed Driver Qualification Packet from TruckTA onboarding, with its final PDF, satisfies the final packet requirement and the driver application item. Drivers

  • Safety & maintenance

    The maintenance log and accident register feed the equipment and accident requirements. Safety & maintenance

  • FMCSA Company Check

    Look up your own USDOT number to see the authority, insurance filing and BOC-3 status FMCSA has on record. FMCSA Company Check

  • Logged decisions

    Marking or restoring a requirement, changing the audit profile and preparing a packet are written to the activity log.

FAQ

DOT audit readiness questions.

See also documents & compliance, safety & maintenance and FMCSA Company Check.

It checks a carrier's own records for the evidence a DOT compliance review looks at, before the review happens. TruckTA's Audit Readiness reads the records you already keep for your company, drivers and equipment, shows what is ready and what is missing, and packs the evidence into a ZIP.
18 requirements in 8 categories: company identity, DOT number and operating authority; safety policies; insurance; each driver's application, license, medical card, MVR, road test and signed qualification packet; each unit's identification, registration, annual inspection and maintenance records; the accident register; and hours of service and drug and alcohol program policies.
It is the share of required items that apply and are Ready, shown overall and for each category. Items marked Not applicable are left out. It measures your own records; it is not an FMCSA rating or a prediction of an audit result.
A private ZIP with the readiness checklist, missing and expiring reports and driver and equipment status as CSVs, plus the evidence linked to each requirement, filed by company, driver and unit. It holds up to 500 documents and 100 MB (25 MB per file), and anything left out is listed in Skipped_Files.csv; qualification packet PDFs need PDF-download permission. It is prepared in the background and should be downloaded within 15 minutes of being ready.
Yes, for requirements that allow it, with a saved reason. Not applicable applies to the whole company, not one driver or truck, and can be restored later. Some requirements, such as the DOT number or vehicle registration, can't be marked not applicable.
No. Those requirements check that a current HOS Policy or Drug & Alcohol Policy document is on file. TruckTA does not read ELD logs, drug test results or Clearinghouse records.
Yes. Switch the audit scope to Active + retention to include inactive drivers and equipment still inside your retention years, or All historical records for the whole archive. Retention years are set in Audit Archive.
No. Audit Readiness organizes your records and current evidence; it is not a legal or FMCSA compliance guarantee. Your company stays responsible for confirming current requirements.