Car hauler accounting & settlements
From delivered load to paid driver, on one ledger.
TruckTA follows every load from invoice to collected balance, then turns the same loads into driver pay and owner statements. No spreadsheet rebuild after the truck is unloaded.
TruckTA records payments; your bank moves the money.
Receivables
Every load knows where its money is.
A delivered load becomes a receivable with a stage that moves only when someone records an invoice, a payment or an exception. The Loads board and the Finance Center read the same record, so “was this paid?” has one answer.
- Eight payment stages, from Not Due and Ready to Invoice to Paid, Written Off and Not Billable, calculated from what your team records. Nobody picks a stage by hand.
- Record Invoice for one load or many, with how it went out: Portal, Email, Factoring, Mail or Handed over.
- Record Payment decides partial or full by the amount and rejects an overpayment. Correct or reverse a payment without losing the history.
- An aging ladder (0–30, 31–60, 61–90 and 90+ days), past due by Terms, oldest unpaid, and rollups by driver and broker.
- To Invoice and Awaiting Payment tabs on the Loads board, and every total opens the loads behind it.
Driver settlements
Weekly driver pay you can explain line by line.
The pay run takes one Monday-to-Sunday week, driver by driver: Driver pay − Deductions + Adjustments = Net pay, built from the loads each driver delivered.
- Pay by percentage of gross per load, a flat fee per delivered load or a flat salary, with rates that change on the effective date you choose. Warehouse Local Pay for a warehouse leg stays separate.
- Deductions for fuel, tolls, advances, repairs, insurance, ELD and cash taken, plus weekly or monthly repeating deductions. Quick add turns “fuel 80 Pilot Columbus” into a line.
- Bonuses, tips and reimbursements as adjustments.
- Save draft, Approve, then Mark paid with the date and method: Zelle, ACH, Check, Cash, Wire or Other.
- Every statement has a PDF, a CSV and a copyable summary, and drivers see their approved and paid statements in the Driver App.
Drivers read their statements in the TruckTA Driver App.
Owner fleet settlements
Statements your fleet owners can open themselves.
- Gross − Driver pay − Deductions + Adjustments = Net to owner, from the loads the fleet's trucks moved.
- Recurring rules as a fixed amount, a percentage of gross or per load, repeating weekly, every two weeks, monthly or with each settlement, for the whole fleet, one truck or one trailer.
- A live preview recalculates as work changes; Save draft freezes the numbers into a statement.
- Fleet owners open their statements in the Owner Portal, read-only, and download the PDF.
More in Owner Fleets & Owner Portal.
Reports & exports
The numbers your accountant asks for, ready as CSV.
Exports are prepared on the server from the same records the team works in, so the file and the screen agree.
- Finance Center home
- The year so far at a glance: receivables, outstanding balances, driver settlements and truck results, with an overview CSV.
- Truck Summary
- Each truck's results by week, in a summary and a detail view.
- Fuel
- Import fuel transactions, match fuel cards and review the issues that need a person.
- Finance Exports
- Accounts receivable, unpaid loads, driver weekly pay and payouts, truck performance and fleet owner reports as CSV, filtered by date, driver, dispatcher and payment status.
Controls
Money work for the people approved to do it.
- Separate payment permissions
- View load payment and Edit load payment are separate. Saving, approving and marking settlements paid takes Edit load payment or Export financial reports.
- Statements that stay put
- A saved statement never changes afterwards, and a paid week cannot be reopened.
- An audit trail
- Disputes, holds, write-offs, payment corrections and deleted settlements are all logged.
- TruckTA AI, read-only
- Once an Owner or Admin accepts the company AI notice, TruckTA AI answers questions about receivables, payment status and settlements, limited to what each person may already see.
In the office
Finance work that starts from the operation, not a rebuild of it.
Receivables, follow-up and settlements sit next to the loads, drivers and equipment they came from.
It follows every delivered load from invoice to collected balance and turns the same loads into driver and owner settlements. Finance teams track receivables and aging, record invoices and payments, handle COD and COP collections, run weekly driver pay, prepare owner fleet statements and export CSV reports, all from the records dispatch already keeps.
They are calculated, never picked from a list. TruckTA reads what your team recorded (the invoice, payments, disputes, holds and write-offs) and places each load in one of eight stages, from Not Due and Ready to Invoice to Paid, Written Off and Not Billable.
Collect-on-delivery and collect-on-pickup Terms skip To Invoice: a delivered load goes straight to Awaiting Payment. When the company allows it, the driver can record the collection in the Driver App.
Driver pay minus deductions plus adjustments equals net pay, for one Monday-to-Sunday week. Driver pay comes from the driver's delivered loads and pay type: percentage of gross per load, flat fee per delivered load or flat salary. Warehouse Local Pay entered on a warehouse leg is added separately. Deductions include fuel, tolls, advances, repairs, insurance, ELD and cash taken, and can repeat weekly or monthly.
Yes. Owner fleet settlements calculate gross, minus driver pay and deductions, plus adjustments, as net to owner. The fleet owner opens their saved statements in the Owner Portal, read-only, with a PDF download.
No. TruckTA records payments and payouts; it does not move money. Mark paid records the date and method of a payout you made through your own bank or payment app.
Finance Exports prepares CSV files for accounts receivable, invoice-needed loads, unpaid loads, outstanding rollups, driver monthly summaries, driver weekly pay, payouts and detail, truck performance and fleet owner reports. Settlement statements also download as PDF.
No. A saved statement keeps its numbers. A draft can be updated or voided, a paid week cannot be reopened, and deleting an approved or paid settlement needs its own permission and is logged.